1.1 Introduction
Every building has its own lifespan
to carry out its intended function. It deteriorates over time and reduces the
quality of the building structures, services and facilities. To a more critical
extent if a building is being managed with poor and improper building
maintenance, it will cause more damages and costly repair works if left
unattended, eventually endanger the occupant health and safety. This phenomenon
is clearly seen especially among the older building with longer utilization
period.
To ensure an optimal
performance of a building life cycle, maintenance is really essential. The term
‘maintenance’ is defined as activities undertaken aimed to taking care about
building structure and service to ensure that a building serve its intended
functions throughout its entire lifespan, which occur after completion or after
any repair, refurbishment or replacement to current standards. It is a
continuous activity, not necessarily a contributing factor to the building
condition but to ensure the building meets its required functional performance.
Nature of Maintenance
Based on the defined function
of maintenance, there are three components measures consists in maintenance:
1)
Cleaning
and servicing
This operation is normally carried out by building
occupier. It should be carry out regularly, and it is known as ‘day-to-day’
maintenance. It combines with a reporting system to record down any possible
breakdown and malfunction which are apparently visualize to prevent the later
stage of repairs or replacement which consumes higher cost. The frequency of
each cleaning job depends on the type of operation. For instance, floors should
be swept daily, but polished weekly, windows can be cleaned monthly and
painting and decoration will only take place every few years.
2)
Rectification
and repair
Rectification is discusses as
activity occurs early in the life of the building and arises from default in
design, inherent faults or unsuitability of components, damage of goods in
transit or installation and incorrect assembly. Objective of rectification is
to ensure that components and materials are suitable for their purpose and are
correctly installed.
3)
Replacement
Replacement usually happens to items with limited
lifespan, normally in short-, medium- and long-term operation. Some
organizations practice this kind of maintenance system because they feel like
one-time payment of replacement cost of items is much more lowers compared to
continuous payment of repair or routine maintenance cost. In addition, some
routinely repair and maintain items might still need to be replaced at the end
of its lifespan even though it might be medium- or long-term operation. This
further bring about the thought of organization not to implement repair or
routine maintenance, where having repairing and maintaining several times
during their life but still ended up with a same amount of replacement cost.
1.2 Objective
There are a few
objectives highlighted as guidelines throughout the time frames of us doing the
task given:
a)
Maintenance
management & task organizational chart
b)
Types
of maintenance & maintenance activities.
c)
Administration
of contracting works and documentations
d)
Building
maintenance report & budget
e)
Health
& safety aspects of workers/ contractors in maintenance works (OSHA)
1.3 Methodology
Figure 1.1: Methodology for this study
In order to complete the task, three
main methods are used:
a) Desk
study
Also known as literature review, we
did prepare some materials before going to the place of case study which is
Penang City Stadium. Some researches were done by each of us in many different
mediums such as books, related websites and previous news. The research done is
based on our main topic, maintenance management system. The useful information
will be used in report to strengthen the result and guide the analysis.
b) Site
Visitation & Data collection
Our group did a few site visitations which
we collected some data based on our visual inspection throughout the Penang
City Stadium that accessible and permissible. The data was recorded. Other than
that, the information from the office of Penang City Stadium were also
collected and analysed. For example the organizational chart of maintenance
unit and maintenance daily routine schedule.
c) Interview
An interview was conducted on 29th
February 2016 with Mr. Zawawi, who is the supervisor of activity for Penang
City Stadium. During interview session, matter of maintenance budget, responsible
parties in the management, and others related question has been discussed. All
data and information provided is as one of the input for us to make this
report. Besides, we also meet Mr. Sharif, Chief of Clerk (CC) since he holds
almost all data and record that we need for the case study. However, unfortunately
the next appointment cannot be made due to his busy schedule and some related
information and data did not obtained.
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