#8 Report: Building Information

2.1 Building Information

*The table was already mentioned in report preparation

2.2  Building Background

City Stadium of Penang, the oldest stadium was originally known as Penang Island National Stadium starting from 1^st October 1945 until 8^th August 2003 and was officially built on 1^st June 1948 by the British government with the architect in action which is British Commonwealth & Government.

On 1^st May 1950, British government decided to expand the National Stadium (now: City Stadium) and then being renovated 3 years later on 1^st July 1953. Nether less, due to congestion within George Town, the stadium could not be further expanded from its present size where previously the main entrance of the stadium occupied a larger area. The National Stadium then was officially inaugurated on 1^st September 1956 and ready to perform.

Nowadays, it mainly use for the football matches with the home ground of Penang state football team, which is Football Association of Penang (Penang FA). The stadium can accommodate around 25,000 spectators during a time. It also can be rent and used for athletic meets, soccer matches, field events, stage shows and other ceremonies with the affordable rate charges by the Majlis Bandaraya Pulau Pinang (MBPP).

2.3  Building Condition

Building condition of a stadium can be divided into three categories, which are building structure, building services and field. Building structure category is consist of building structures, exterior and foundation, interior and finishes, enclosed walkways and corridors, and, site improvements around a building.  While, building services category is include fire detection and other safety system, heating, ventilation and air conditioning systems, building data and communication facilities, plumbing and sewerage, elevators, access control and surveillance systems, electrical power systems which including emergency power generation facilities. Next, for field category, expertise is required to assess the field condition. Thus, we does not inspect in field condition.

Building condition assessment is a technical inspection by a competent assessor to evaluate the physical state of building elements and services and to assess the maintenance needs of the facility. The process may include the following: (a) visual inspections and assessment of straightforward building elements, (b) review of on-site building asset management plans to identify building information relevant to the conduct of condition assessments,  (c) gathering information from maintenance records and communicating with maintenance personnel and building users to understand the complexity of the facilities to be assessed and any maintenance issues, (d) capture of visual images on electronic or other media, (e) physical measurements of a building, building elements and site elements, (f) inspections by closed circuit television taking of non-destructive samples for testing, (g) review of disaster recovery plans, (h) flood lines to determine the likely effect of a natural disaster on the building and its services, (i) infrared scanning for thermal stress, (j) recordings of sound level, vibration and other operating parameters, (k) taking location coordinates using a satellite-based global positioning system, (l) collection or confirmation of asset data, (m) undertaking load measurements of electrical and other services, (n) indoor air quality measurements, (o) determining actions to mitigate any immediate risk until remedial works or other actions can be taken to address problems.

Based on our observation, the Penang City Stadium has a good condition because the maintenance management are performing their responsible in their work. The maintenance officer of this building also informed us that they will ensure the maintenance will be done regularly. The condition of this building has been cared by each department on maintenance.

#7 Report: Introduction

1.1  Introduction

Every building has its own lifespan to carry out its intended function. It deteriorates over time and reduces the quality of the building structures, services and facilities. To a more critical extent if a building is being managed with poor and improper building maintenance, it will cause more damages and costly repair works if left unattended, eventually endanger the occupant health and safety. This phenomenon is clearly seen especially among the older building with longer utilization period.

To ensure an optimal performance of a building life cycle, maintenance is really essential. The term ‘maintenance’ is defined as activities undertaken aimed to taking care about building structure and service to ensure that a building serve its intended functions throughout its entire lifespan, which occur after completion or after any repair, refurbishment or replacement to current standards. It is a continuous activity, not necessarily a contributing factor to the building condition but to ensure the building meets its required functional performance.

Nature of Maintenance

Based on the defined function of maintenance, there are three components measures consists in maintenance:

1)      Cleaning and servicing

This operation is normally carried out by building occupier. It should be carry out regularly, and it is known as ‘day-to-day’ maintenance. It combines with a reporting system to record down any possible breakdown and malfunction which are apparently visualize to prevent the later stage of repairs or replacement which consumes higher cost. The frequency of each cleaning job depends on the type of operation. For instance, floors should be swept daily, but polished weekly, windows can be cleaned monthly and painting and decoration will only take place every few years.

2)      Rectification and repair

Rectification is discusses as activity occurs early in the life of the building and arises from default in design, inherent faults or unsuitability of components, damage of goods in transit or installation and incorrect assembly. Objective of rectification is to ensure that components and materials are suitable for their purpose and are correctly installed.

3)      Replacement

Replacement usually happens to items with limited lifespan, normally in short-, medium- and long-term operation. Some organizations practice this kind of maintenance system because they feel like one-time payment of replacement cost of items is much more lowers compared to continuous payment of repair or routine maintenance cost. In addition, some routinely repair and maintain items might still need to be replaced at the end of its lifespan even though it might be medium- or long-term operation. This further bring about the thought of organization not to implement repair or routine maintenance, where having repairing and maintaining several times during their life but still ended up with a same amount of replacement cost.

1.2  Objective

There are a few objectives highlighted as guidelines throughout the time frames of us doing the task given:

a)      Maintenance management & task organizational chart

b)      Types of maintenance & maintenance activities.

c)      Administration of contracting works and documentations

d)     Building maintenance report & budget

e)      Health & safety aspects of workers/ contractors in maintenance works (OSHA)

1.3  Methodology

Figure 1.1: Methodology for this study

In order to complete the task, three main methods are used:

a)      Desk study

Also known as literature review, we did prepare some materials before going to the place of case study which is Penang City Stadium. Some researches were done by each of us in many different mediums such as books, related websites and previous news. The research done is based on our main topic, maintenance management system. The useful information will be used in report to strengthen the result and guide the analysis.

b)      Site Visitation & Data collection

Our group did a few site visitations which we collected some data based on our visual inspection throughout the Penang City Stadium that accessible and permissible. The data was recorded. Other than that, the information from the office of Penang City Stadium were also collected and analysed. For example the organizational chart of maintenance unit and maintenance daily routine schedule. 

c)      Interview

An interview was conducted on 29^th February 2016 with Mr. Zawawi, who is the supervisor of activity for Penang City Stadium. During interview session, matter of maintenance budget, responsible parties in the management, and others related question has been discussed. All data and information provided is as one of the input for us to make this report. Besides, we also meet Mr. Sharif, Chief of Clerk (CC) since he holds almost all data and record that we need for the case study. However, unfortunately the next appointment cannot be made due to his busy schedule and some related information and data did not obtained. 

#6 Report Preparation

For the task given this time on maintenance management, we will use the visual above as our guideline in completing the reports based on Penang City Stadium

#5 Report Preparation

                 

Building Name	Penang City Stadium (Stadium Bandar Raya Pulau Pinang)
Address	Stadium Bandaraya, Lorong Kulit, 10460 Pulau Pinang, Malaysia. (Sources: Google Map)
Owner	Penang State Government
Operator	Majlis Perbandaran Pulau Pinang (MPPP)
Age of Property	68 years old
Capacity	25,000 people
Future Use	Athletic meets, soccer matches, field events, stage shows and other ceremonies.
Facilities Provided	Stadium Bandaraya Stadium Field Sports equipment Fitting room (A & B) Public Address System (PA System) Spotlights Scoreboard Room Main meeting room SuperBox meeting room VIP room Guest Lobby Ground Floor First Floor Home Stage 1, 2 & 3

#4 Job Division

04 March 2016
     Since we had already carried out a few site visits and interviewed persons who in charge with related scope of our task which is in maintenance management, we would like to prepare our full report for this task of Penang City Stadium as our case study.

     We had divided jobs in each of our group members based on the requirement stated by our lecturer, Dr. Naziah and we start preparing our report using the date obtained.

#3 Interview Session & Site Visit

29th February 2016

     We had carried out interview session with Mr. Zawawi who is the supervisor for all activities for Penang City Stadium and get some detail information on that building which included its budget on maintenance per annum, types of maintenance operated and building floor plan. On the other hand, we had carried out site visitation, inspecting the building defects based on our observation and experience which were recorded.

     However, there are some other requirements such as labour working schedules and organizational chart that we need to wait since person in charge, Mr. Sharif who is the CC of Penang City Stadium was not here at the moment. 

Mr. Zawawi (Middle)

#2 Site Visit & Next Appointment Requisition

     During the first week of getting this task, group 1 decided to take Penang City Stadium as case study since it fits with our category and approached the management office for appointment to get permission.

24th February 2016
     An appointment was made on the date, meeting Mr. Sharif, Chief of Clerk (CC) of Penang City Stadium who in charge of maintenance management. we had asked for the permission of site visitation and document requisition. Along with that, we did carry out simple interview and we get some information about the building and its maintenance management system.

     The requirements for us to complete this task have been discussed with Mr. Sharif and all those were agreed by maintenance management of Penang City Stadium and will be given next appointment on 29th February 2016.